Security at enterprise standards
Your meeting data is sensitive. That is why we rely on the highest security standards, GDPR-compliant processing, and full transparency in data processing.
Comprehensive data protection
Six pillars of security protect your meeting data – built for the most stringent requirements.
GDPR-compliant processing
Data is encrypted and processed with clear role permissions, auditability, and private or on-premise deployment options.
GDPR compliant
Processing aligned with GDPR requirements, deletion controls, PII pseudonymization, and regular compliance reviews.
AES-256 Encryption
AES-256 encryption for stored data, TLS 1.3 for data in transit. End-to-end protection of your sensitive meeting data – at military-grade level.
AI Training Opt-Out
Your data is never used to train our AI models. You retain full control over your data – without exception.
On-Premise Option
For organizations with the highest security requirements, we offer a complete On-Premise solution – operated in your own infrastructure.
Controlled data flow
From recording to deletion: data flows, access, and retention are governed transparently.
Recording
Audio is encrypted and transmitted directly to secure servers
Processing
AI transcription and analysis in secure data centers
Storage
AES-256 encrypted on secure servers with redundancy
Security does not end at GDPR-compliant processing.
For many organizations, GDPR-compliant processing is already strong. For government, banking, and other sensitive environments, a stricter operating model is needed: infrastructure and access under your control.
Customer-controlled infrastructure
Protokollwerk can run in your own server, storage, and network estate instead of a shared SaaS operating environment.
Adaptable to IAM and governance
SSO, SAML, role models, approval paths, and internal security requirements can be embedded into the deployment instead of sitting beside it.
Trust model aligned with your risk class
If your security model does not allow provider-operated trust assumptions, we provide a deployment model with stricter technical and organizational boundaries.
You do not need to trust us for hosting if you can control it yourself.
That is exactly why we built E-Government and On-Premise as a dedicated offer: from deployment into existing infrastructure to server, rack, and GPU architecture for fully controlled environments.
Our security promises
Transparency and trust are the foundation of our customer relationships.
Operating model aligned with your risk class
Depending on requirements, Protokollwerk can run as a cloud service, in a private customer environment, or fully inside your own infrastructure.
Regular security audits
We regularly conduct external penetration tests and security audits by independent third parties. Results are available to enterprise customers upon request.
Transparent data processing
We document exactly how your data is processed. Upon request, you receive a complete overview of our data flows and processing procedures.
Immediate & complete data deletion
You can have your data completely and irrevocably deleted at any time. No backups, no copies, no exceptions. Right to be forgotten – guaranteed.
Security for large enterprises
For organizations with the highest security requirements, we offer additional options: On-Premise deployment, SSO/SAML, dedicated instances, SLA guarantees, and a personal security contact.
Frequently Asked Questions
Everything about GDPR compliance, data security, and On-Premise options.
Have questions about security?
Our security team is happy to provide detailed information. We answer all your questions about data protection, compliance, and security.